How to Prepare the Employer Remittance Report (RF-1)

Here are pointers you need to know to help you prepare / accomplish the PhilHealth Employer Remittance Report Form (RF-1) as required by PhilHealth.

• The report shall be prepared on a monthly basis;
• Deadline of submission shall be every 15th day of the month following the applicable month;
• Employers should attach the PhilHealth Membership Registration Form (PMRF) for reported employees that do not have a corresponding PhilHealth Identification Number (PIN) including the ER-2. The ER-2 is a document certifying the employees of the company. In this way, the registration of your employees will be facilitated prior posting of their contributions (PhilHealth Circular No. 13 s-2010);
• Employees that have not been deducted their premium contributions in your payroll should still be included in the report. The bracket and amount of contribution that should be reflected is zero (0), with the remarks and date of remark effectivity required. If the employee was not paid for the month but is still with the company then the remark shall be NE for No Earning, if the employee is no longer part of the company due to retirement, termination or separation then the remark shall be Separated (SP), for newly hired employees simply reflect NH for Newly Hired. For Separated remark, reflect the date when the employee was separated, date hired for Newly Hired and for the No Earning reflect the date when of no earning. (PhilHealth Circular No. 13 s-2010);
• The report may be prepared/submitted through hardcopy, softcopy or online. Use the method that is best for you. Employers with more than ten (10) employees however, are required to prepare and submit a softcopy or electronic report. Those that do not have the capability to do so should inform the nearest PhilHealth Office as compliance is being monitored pursuant to PhilHealth Circular No. 02 s-2010;
• Hardcopy reports can be submitted through walk-in, dropbox or mail. Dropbox or mailed submission are not recommended for softcopy report. Submission through email for softcopy reports are not yet allowed as copies of the payment receipts are still being attached to the report;
• There are alternatives in preparing the softcopy report. The first is by using a Microsoft Excel based template distributed by PhilHealth, the second is for the system generated file from your payroll system that is compliant to the file specifications released by PhilHealth, and the last is to manually create the file compliant to the file specifications by using either Notepad or Excel. Stay tuned as we will be providing the guide in preparing the softcopy using the Excel template and the file specification guidelines;
• There are two alternatives in which to submit the softcopy report. The first is by personally submitting it to any PhilHealth Office. The second is by submitting it through an online facility developed by an accredited bank/agent designed for the Electronic Payment Scheme (EPS). To know more about the EPS click here;
• Employers would also have the option to prepare and submit the report online through a web-based facility being provided by PhilHealth. This is the Electronic Premium Reporting System (EPRS) which is the online version of the previously released application named the PhilHealth Premium Remittance System (PPRS). To know more about this scheme click here;

We personally recommend you to try the Electronic Premium Reporting System (EPRS) as it is the easiest alternative and would readily facilitate the posting of reported premium contributions of the employees. However, this reporting scheme is not advisable for those that are often offsetting their payments due to over or under remittances of their employees' premium contributions.