Using the Electronic Premium Reporting System (EPRS)

This is in reference to our previous post introducing the new online reporting scheme implemented by PhilHealth last September 2010. The said scheme is used by employers in submitting their monthly remittance report (RF-1) containing a list of their employees and corresponding premium contributions that have been deducted.

For those who are already registered under the new scheme, you may download the user guide or user manual (in PDF format) through this link. You may also post or share your experiences on our Facebook page so that we may get your feedback.

For those employers who haven't already registered under this scheme, we recommend you to implement the online reporting scheme as the report will be automatically processed and recorded in PhilHealth's database, hence a timely updating of your employee's premium contributions. Access to the status of your submitted online reports are also provided in this facility.

Can registration, PIN inquiry, viewing of contributions be done online?

Unfortunately, the answer at this time is no.

Online services are still not available for the following PhilHealth Services:

• Member registration or amendment/updating of member profile;
• Employer registration (currently in development through the DTI-PBR facility);
• Inquiry of contributions or premium payment;
• Inquiry on status of claim or benefit availment;
• Checking of existing PhilHealth Identification Number (PIN) (The previous mobile service is no longer available).

Online Services or Facilities that are available are:

• Electronic Premium Reporting System (EPRS) that facilitates the preparation and submission of the Monthly Employer Remittance Report (RF-1/RF1) online;
• PhilHealth-DepEd Textfile Uploading Facility that facilitates registration of DepEd employees and submission of the RF-1/RF1;
• eGroup System used by the organized groups such as the MFIs, Cooperatives and others participating in the KaSAPI Program which facilitates enrollment of their members and payment of their members' premiums.

We will be posting updates if the available online facilities change.

How to Prepare the Employer Remittance Report (RF-1)

Here are pointers you need to know to help you prepare / accomplish the PhilHealth Employer Remittance Report Form (RF-1) as required by PhilHealth.

• The report shall be prepared on a monthly basis;
• Deadline of submission shall be every 15th day of the month following the applicable month;
• Employers should attach the PhilHealth Membership Registration Form (PMRF) for reported employees that do not have a corresponding PhilHealth Identification Number (PIN) including the ER-2. The ER-2 is a document certifying the employees of the company. In this way, the registration of your employees will be facilitated prior posting of their contributions (PhilHealth Circular No. 13 s-2010);
• Employees that have not been deducted their premium contributions in your payroll should still be included in the report. The bracket and amount of contribution that should be reflected is zero (0), with the remarks and date of remark effectivity required. If the employee was not paid for the month but is still with the company then the remark shall be NE for No Earning, if the employee is no longer part of the company due to retirement, termination or separation then the remark shall be Separated (SP), for newly hired employees simply reflect NH for Newly Hired. For Separated remark, reflect the date when the employee was separated, date hired for Newly Hired and for the No Earning reflect the date when of no earning. (PhilHealth Circular No. 13 s-2010);
• The report may be prepared/submitted through hardcopy, softcopy or online. Use the method that is best for you. Employers with more than ten (10) employees however, are required to prepare and submit a softcopy or electronic report. Those that do not have the capability to do so should inform the nearest PhilHealth Office as compliance is being monitored pursuant to PhilHealth Circular No. 02 s-2010;
• Hardcopy reports can be submitted through walk-in, dropbox or mail. Dropbox or mailed submission are not recommended for softcopy report. Submission through email for softcopy reports are not yet allowed as copies of the payment receipts are still being attached to the report;
• There are alternatives in preparing the softcopy report. The first is by using a Microsoft Excel based template distributed by PhilHealth, the second is for the system generated file from your payroll system that is compliant to the file specifications released by PhilHealth, and the last is to manually create the file compliant to the file specifications by using either Notepad or Excel. Stay tuned as we will be providing the guide in preparing the softcopy using the Excel template and the file specification guidelines;
• There are two alternatives in which to submit the softcopy report. The first is by personally submitting it to any PhilHealth Office. The second is by submitting it through an online facility developed by an accredited bank/agent designed for the Electronic Payment Scheme (EPS). To know more about the EPS click here;
• Employers would also have the option to prepare and submit the report online through a web-based facility being provided by PhilHealth. This is the Electronic Premium Reporting System (EPRS) which is the online version of the previously released application named the PhilHealth Premium Remittance System (PPRS). To know more about this scheme click here;

We personally recommend you to try the Electronic Premium Reporting System (EPRS) as it is the easiest alternative and would readily facilitate the posting of reported premium contributions of the employees. However, this reporting scheme is not advisable for those that are often offsetting their payments due to over or under remittances of their employees' premium contributions.

Discussion board on the EPRS on FB

If you have a Facebook account, please feel free to post any of your queries regarding the Electronic Premium Reporting System on our Facebook account discussion board. If you don't have a Facebook account, just enter your comments or questions here or email us at philhealth101@gmail.com.

Employers: The PhilHealth Online Access Form (POAF)

The PhilHealth Online Access Form or POAF for short is used by employers to register or enroll in the Electronic Premium Reporting System (EPRS) or the PhilHealth-DepEd Text File Uploader System (DTFUS).

How can I get a copy of the POAF?

The POAF will be distributed to the employers during the conduct of training for the EPRS or DTFUS. Employers would need to fill-out the form with the corresponding information. Or you can click here to download the POAF. You will still be required to undergo training to be assigned an account to access the EPRS or DTFUS.

How to fill-up the POAF

Discussed from Left to Right.

• Name of Employer* = enter the complete registered name of the employer;
• PhilHealth Employer Number* = enter the number issued by PhilHealth upon registration of your company. If the registering office is a branch, the branch office should not use the PEN of the head office. Instead you may register first with PhilHealth to get your own PhilHealth Employer Number (PEN);
• Business Address* = complete address of the employer;
• Division Code / Station Code = this is used by the Department of Education to register corresponding offices. For other agencies just leave these blank. These are required for DepEd offices;
• Name and Position of Signatory* = the head of agency or the authorized representative of the employer;
• Signature* = of the signatory which grants approval to the user to access the EPRS or DTFUS in his/her behalf;
• Email address* = this is the email address of the signatory;
• Name and Position of User* = complete name of the authorized user;
• Email Address* = email address of user. This is required as the user account information will be sent in this email address;
• Account ID* = desired user name that will be used by the user;
• Mobile no. = Mobile number of the user. This may be used to contact the user relative to the user's account in the system.

* denotes required information and should not be left blank

For EPRS Use:

One POAF would correspond to one employer, hence in the case of a user handling or preparing reports of more than one employer, you would need to fill-out the POAF which corresponds to the number of employer accounts you have. Each employer should properly fill-out the Name and Position of Signatory and affix their signature signifying their consent to be represented by the user.

For previous users of the program which are no longer connected to the employer, the employer would need to fill-out a new POAF to register a new user. The previous user will be deactivated and a new password will be emailed to the new user.