Employers: The PhilHealth Online Access Form (POAF)

The PhilHealth Online Access Form or POAF for short is used by employers to register or enroll in the Electronic Premium Reporting System (EPRS) or the PhilHealth-DepEd Text File Uploader System (DTFUS).

How can I get a copy of the POAF?

The POAF will be distributed to the employers during the conduct of training for the EPRS or DTFUS. Employers would need to fill-out the form with the corresponding information. Or you can click here to download the POAF. You will still be required to undergo training to be assigned an account to access the EPRS or DTFUS.

How to fill-up the POAF

Discussed from Left to Right.

• Name of Employer* = enter the complete registered name of the employer;
• PhilHealth Employer Number* = enter the number issued by PhilHealth upon registration of your company. If the registering office is a branch, the branch office should not use the PEN of the head office. Instead you may register first with PhilHealth to get your own PhilHealth Employer Number (PEN);
• Business Address* = complete address of the employer;
• Division Code / Station Code = this is used by the Department of Education to register corresponding offices. For other agencies just leave these blank. These are required for DepEd offices;
• Name and Position of Signatory* = the head of agency or the authorized representative of the employer;
• Signature* = of the signatory which grants approval to the user to access the EPRS or DTFUS in his/her behalf;
• Email address* = this is the email address of the signatory;
• Name and Position of User* = complete name of the authorized user;
• Email Address* = email address of user. This is required as the user account information will be sent in this email address;
• Account ID* = desired user name that will be used by the user;
• Mobile no. = Mobile number of the user. This may be used to contact the user relative to the user's account in the system.

* denotes required information and should not be left blank

For EPRS Use:

One POAF would correspond to one employer, hence in the case of a user handling or preparing reports of more than one employer, you would need to fill-out the POAF which corresponds to the number of employer accounts you have. Each employer should properly fill-out the Name and Position of Signatory and affix their signature signifying their consent to be represented by the user.

For previous users of the program which are no longer connected to the employer, the employer would need to fill-out a new POAF to register a new user. The previous user will be deactivated and a new password will be emailed to the new user.

Prepare and Submit the PhilHealth Employer Remittance Report (RF1) Online using the Electronic Premium Reporting System (EPRS)

A new reporting scheme has been launched on October 1, 2010 enabling the online preparation and submission of the Employer’s Remittance Report (RF1) by using the Electronic Premium Reporting System (EPRS). The availability of the online reporting scheme was announced under Circular No. 30, s-2010 published on October 28, 2010 in the PhilHealth website.

The EPRS is a web-based application which facilitates not only the posting of individual premium contributions but also the assignment of the PhilHealth Identification Number (PIN) for unregistered members.

There are three (3) major advantages in using this scheme:

1. Facilitates the assignment of PhilHealth Identification Numbers (PIN) to unregistered NHIP members.

2. Faster posting of employee contributions as the report directly prepared by the employer will be automatically posted in the PhilHealth database upon PhilHealth validation.

3. Ensures that the total contributions of the report would tally with the actual payment made as the report will be prepared prior payment of contributions.

Requirements in using the EPRS:

1. The reporting employer should have its own PhilHealth Employer Number (PEN). The PEN will be issued to the employer once the employer registers with PhilHealth.

2. The employer should be directly remitting or paying to any PhilHealth office.

3. The period and amount of the report being prepared and that reflected in the receipt should be the same.

The employer would need to be trained in using the web-based application. You will be required to fill-out a PhilHealth Online Access Form (POAF). The user account will be electronically sent in the email address you specified in the form so be sure to provide a valid and active email address. To request for the training schedule, contact any PhilHealth office near you.

I just hope that this will be the starting point of PhilHealth in providing an easier means to access their services and that the infrastructure of PhilHealth is capable in maintaining this facility.